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    A Basic Guide to Writing Effective Standard Operating Procedures (SOPs)

    If your time is short:
    • The purpose of an SOP is to ensure that personnel performs operations correctly and consistently to achieve a quality outcome through uniform performance.
    • SOPs should be written from a purely practical perspective from the point-of-view of those who will actually use them.
    • Place the main idea first and write concisely and clearly in an active voice, following a step-by-step, easy-to-read format.

      Avoid ambiguity and be mindful of how you use “may,” “must,” and “should.” 

    • We recommend including the following elements in your SOPs: header, purpose, scope, references and related documents, definitions, roles and responsibilities, procedure, appendices, revision history, and approval signatures (as required).
    • Companies should prioritize SOP versioning and all SOP programs should include testing or evaluation features that establish an employee's level of comprehension for any SOP.

    Inadequate standard operating procedures (SOPs) are one of the most frequently cited cau

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